Editing the advanced grid for Availability Planning

Once you’ve created your floor plan and services in a Schedule, you can edit each service using the Table Availability view or the Advanced Grid.

 The Advanced Grid shows the Table Availability for a service similar to how it will be displayed in your Timeline view. Using the Advanced Grid gives you access to all the same settings as the Table Availability view, but with a few additional options: 

• Add/Remove blocks to tables for single times or time ranges
• Configure advanced Pacing settings 
• Configure the Unassigned Reservation section of this service

Accessing the Advanced Grid 

1. Navigate to Control Panel, and select Availability Planning
2. Select Edit button on the Schedule 
3. Select Services in the top panel
4. Click on the service that you want to edit
5. Click the pencil icon next to Table Availability 
   • Check out this article for more information on how to configure Table Availability. 
6. Select the blue grid icon for the Advanced grid
   

Once you’re in the Advanced Grid, you will see each of your tables, the floor plan sections, and the bookable times for this service. If you have a large floor plan, you can expand and collapse sections as needed while you are working.

Editing a single table

By clicking on the table name/number, you will see different actions you can take on that table.

• Toggle the table to Active or Inactive
  • Active tables will be applied to Timeline and Service view
  • Inactive tables will only apply to Service view
• Select the experience applied to that table
• Select whether the table is offered online, in-house only, or completely blocked
• Apply or Remove partial blocks to that table
• Select to optimize table availability 

Applying Partial Blocks 

• Click on the table you want to edit and select Apply blocks
• Click on the time you want the block to start and then the time you want the block to go up to.
• Select Apply blocks in the upper right hand corner. This will block that table for just that period of time.

Note: a time specific table block does not allow for reservations to start within the blocked time, but they can still fall within the blocked time.

Removing Blocks 

• Click on the table you want to edit and select Remove blocks
• Click on the start time of your block and the end time of your block
• Select Remove blocks in the upper right corner
• You can Remove the table completely, which will set it to Inactive

Select to optimize table availability 

The optimize table availability feature allows you to set tables that are marked as in-house only and release these tables to the public to book reservations at a set time before the reservation if not already booked. Check out this article for how to set up table combinations. 

Editing multiple tables or slots

You can Edit multiple tables by using the three vertical dots icon at the top.

This will allow you to change a few actions as batch actions:

• For multiple tables:
  • Update the experience applied 
  • Apply or Remove Blocks 
  • Mark tables active or inactive
• For multiple unassigned slots: 
  • Edit prices 
  • Remove availability 

Updating the experience applied 

• Select Edit multiple tables 
• Select the tables you want to update 
• Select the Experience from the drop down menu 
• Select Apply edits
  

   

Applying Blocks 

• Select the three vertical dots icon, click Apply blocks
• Choose how you would like to add blocks:
  • Edit single time block - for blocking a single time on one table at a time 
  • Block online availability - for blocking an entire floor plan section of tables for a specific time range 
• Close the menu once you’ve made your updates 

Removing Blocks 

• Select the three vertical dots icon, click Remove blocks
• Choose how you would like to remove blocks:
  • Edit single time block - for unblocking a single time on one table at a time 
  • Block online availability - for unblocking an entire floor plan section of tables for a specific time range 
• Close the menu once you’ve made your updates 

Marking tables active or inactive 

• Select the three vertical dots icon 
• Choose to Mark tables active or Mark tables inactive 
  • Active tables will be applied to Timeline and Service view
  • Inactive tables will only apply to Service view
• Close the menu once you’ve made your updates 

Editing prices 

• Select the three vertical dots icon, select to Edit prices
• Select the unassigned slots and edit the price
• Apply edits once completed
  

Removing availability 

• Select the three vertical dots icon, select to Remove availability 
• Select the unassigned slots you would like to remove
• Select Remove button to complete 

Customizing advanced pacing 

The Advanced Pacing feature allows you to set custom pacing for each 15 min increment of the service. Check out this article for how to set up basic and advanced pacing.

Adding and Editing unassigned reservation slots 

Unassigned reservation slots are a great tool if you need the flexibility to add reservation slots without the constraint of specific table assignments. Unlike tables in your schedule that rely on flexible booking times, unassigned reservation slots will only be offered at a single time the slot is built. Please ensure you are not setting up unassigned slots in addition to tables with the same experience applied since this could cause overbooking. Set up unassigned reservation slots at the bottom of the Advanced grid.

1. Scroll down to the bottom of the Advanced grid, to Unassigned reservation section
2. Click on the + for the time that you want to create an unassigned slot
3. Once created to can edit the slot: 
   • Assign change the experience
   • Set table size, party minimum, and maximum
   • Mark to make Communal
   • Mark to accept Even Party Sizes Only
   • Mark to Allow Stragglers
   • Select to hold seats in the slot 
   • Remove the unassigned slot
4. Save the Advanced grid once updates are completed 
5. Publish your schedule for updates to go live