Configuring Availability, Visibility and Access for an Event

Follow the steps in this article to manage event visibility and access levels.

Turning all Availability on or off

To turn on or off availability for all Events:

1. From the Control Panel tab, click Settings.
2. Click Availability.
3. Switch the Availability toggle on or off.

Updating event visibility

To update Event visibility:

1. From the Control Panel tab, click Events.
2. Click on the Event, then click the Event visibility tab.
3. Switch the Event visibility toggle on or off.
4. Click Save in the top-right.

By turning off visibility, the Event will not appear on your public-facing business page, and it can only be booked by your in-house team members.

Understanding the types of access 

When creating an Event, there are three different access levels to choose from:

• All guests: this opens access to all guests. Guests do not need to be signed in to see the availability, and the event will appear on your business page. 
• Guests with private link: this limits access to guests with the private link. Guests do not need to be signed in to see the availability, and the event will not appear on your business page.
• Guests in a group: this limits access to guests who have been added to a Group (wine club members, VIPs, etc). These guests need to be signed in to view the offering, and the event will not appear on your business page. To learn more, visit Creating Guest Groups. 

Setting the event access level 

To select an access level for your event:

1. From the Control Panel tab, click Events.
2. Click on the Event, then click the Event Visibility tab.
3. Select an access option.
4. Click Save in the top-right.

Event visibility changes will take effect immediately.